The ACLU-NJ seeks an Administrative Assistant who wants to make an impact on civil liberties and civil rights by providing top-notch administrative support and facilitating, coordinating, and supporting the activities of the office. The position is full time and is supervised by the Executive Assistant.
Founded in 1960, the ACLU of New Jersey is the state’s leading organization dedicated to defending and advancing civil liberties and civil rights. The ACLU-NJ fights for criminal justice reform, free speech, racial justice, privacy, immigrants’ rights, LGBTQ rights, voting rights, and government transparency, among many others. The ACLU-NJ and its tens of thousands of members, activists, and supporters defend the principle that every individual's rights must be protected equally under the law.
The position is based in the ACLU-NJ’s downtown Newark office, which houses more than 20 full-time staff members and many volunteers. The ACLU-NJ values a diverse work environment and strongly encourages applications from all qualified applicants, including women, people of color, people who identify as LGBTQ, people with disabilities, people who have experienced poverty or homelessness, people who have had prior contact with the juvenile, criminal justice, child welfare, or immigration systems, and people who have personal experience with other issues we work on.
Essential Duties and Responsibilities
- Greet the public and receive packages and deliveries;
- Provide administrative and clerical support (e.g., copying, scanning, filing);
- Prepare written correspondence, expense reports and other documents;
- Create, organize and maintain paper and electronic files, and databases, ensuring that records are accurate, and up-to-date;
- Manage calendars, schedule meetings, and make travel arrangements;
- Retrieve mail from the post office and process incoming and outgoing mail, including express documents and packages daily;
- Run errands;
- Assist with events, mailings and other special projects;
- Arrange and prepare office as needed for meetings, including securing refreshments and post meeting clean up;
- Provide administrative support for the Development Department including processing donations;
- Attend departmental meetings, as appropriate, to stay updated on ongoing work and big picture items;
- Maintain literature, swag and office supply inventory;
- Other duties as assigned.
Experience and Qualifications
The ACLU-NJ encourages candidates with various backgrounds to apply. Required skills and qualifications include:
- Minimum of one year office administrative assistant experience;
- Proficiency with Microsoft Office programs and Adobe Acrobat, including experience with mail merge, spreadsheets, and databases;
- Spanish – spoken and written proficiency.
- Excellent oral and written communication skills;
- Attention to detail and accuracy;
- Dependable and punctual;
- Ability to maintain a high level of confidentiality;
- Solution-oriented approach, with a willingness to take initiative, while juggling several priorities;
- Ability to stay organized, manage a high volume workload and work under and meet deadlines;
- Ability to work independently and as a team member;
- Sensitivity to the needs and issues affecting people of diverse backgrounds; and
- Capacity and willingness to work in an environment that encourages and includes individuals from diverse backgrounds and conflict-resolution styles.
Helpful but not required skills and qualifications include:
- Experience in public interest or social justice advocacy work.
Salary is $45,000. Benefits currently include 16 days paid time off in addition to 11 office holidays and 12 health care leave days; medical, vision, and dental insurance; life and long-term disability insurance; pre-tax transit benefits; and 401(k) plan with employer match.
To apply, please complete the application below and upload a résumé and one-page cover letter. Your cover letter should explain ways in which you satisfy the skills and qualifications specified above. We also invite applicants to include in their cover letter information about how their background and/or experiences could contribute to the diversity, cultural vitality, and perspective of our staff and advocacy work.
Application materials will also be accepted via postal mail, but electronic filing is strongly preferred. Résumés reviewed upon receipt.
The ACLU-NJ is an equal opportunity employer and embraces diversity, including those characteristics protected by law and beyond. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills, and we value a diverse workforce and an inclusive culture. The more inclusive we are, the better we are.